New Shortcuts Introduced in 2018 QuickBooks Desktop

Two new shortcuts were added to QuickBooks Desktop 2018, now you can:

          shortcut-keys-for-quickbooks-2018.png

  • Copy a row by using Ctrl + Alt + Y
  • Paste the copied row to a new line using Ctrl + Alt + V  

This will work in below transactions

1, Invoices

2.Estimates

3.Sales receipts

4.Orders

5.Credit memos

6.Purchase orders

7.Timesheets

QuickBooks Desktop has many keyboard shortcuts to help you through common tasks and workflows. Use your keyboard instead of a mouse or trackpad to save time.

Note: When inside a transaction, any letter that is underlined is a shortcut to tab between fields. To use, just hold down Alt+ the corresponding letter.

See below, here are keyboard shortcuts you can use in QuickBooks Desktop that may help you work faster,

 

QuickBooks Desktop for Windows Shortcuts

Editing Transactions/List

KEYS

ACTION

Ctrl+Del

Delete the selected line in a transaction

Ctrl+Ins

Insert a blank detail line in a transaction

Ctrl+Alt + Y*

Copy line in an Invoice

Ctrl+Alt + V*

Paste the copied line to the intended row in the invoice

Ctrl+N

Create a new transaction or list item

Ctrl+D

Delete the current transaction or list item

Ctrl+E

Edit an item in an item list or in a register

Ctrl+O

Check in the write checks/cheques windows or in the check register: Use Ctrl+O to copy the check. You can then use Ctrl+V (paste) to create a copy of that check if you are in the check register.

F5

Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.

Ctrl+H

Transaction history (used inside a transaction)


* This is only available in QuickBooks 2018 and later versions.

Opening Windows/List

KEYS

ACTION

Ctrl+W

Write Checks/Cheques

Ctrl+Q

To run a Quick Report, highlight an account, customer, or vendor then press Ctrl+Q to pull up the report.

Ctrl+Y

Transaction Journal (Used inside a transaction)

Ctrl+J

Customer Center

Ctrl+A

Chart of Accounts

Ctrl+I

Create Invoices

Ctrl+L

If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.

Ctrl+U

Use the item from the list that you have just opened using Ctrl+L.

Ctrl+R

Use Register

Ctrl+G

If you are in a register for an account, entering Ctrl+G will take you to the register for the "transfer" account associated with the line you have selected

Ctrl+F

Find

F1

QuickBooks Help

F2 or Ctrl+1

Product Information Screen

F3 or Ctrl+2

Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.

F4

QuickBooks Technical Support helper

Esc or Ctrl+F4

Close Active window

Ctrl+F6

Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.

Maneuvering

KEYS

ACTION

+

To increase the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.

-

To decrease the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.

Alt+S

Save transaction

Alt+N

Save transaction and go to the next transaction

Alt+P

Go to the previous transaction

Tab

Go to the next field

Shift+Tab

Go to the prior field

Up arrow ()

Go to the previous line in a form

Down arrow ()

Go to the next line in a form

Page Up

Move to the previous page in a form area or report

Page Down

Move to the next page in a form area or report

Ctrl+Page Up

Move to the first item a list or register

Ctrl+Page Down

Move to the last item in a list or register

Ctrl+Enter

Record

Opening/ Closing QuickBooks

KEYS

ACTION

Ctrl

To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks.

Alt

To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.

Alt+F4

Exit

Date Shortcuts

The following can be used while on the register or on any transaction list:

KEYS

ACTION

+

Advance to the next day

-

Previous day

T

Today

W

First day of the Week

K

Last day of the Week

M

First day of the Month

H

Last day of the Month

Y

First day of the Year

[

(left bracket) Same day in previous week

]

(right bracket) Same day in next week

;

(semi colon) Same date last month

'

(apostrophe) Same date next month

Alt+Down arrow ()

Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized Transactions

KEYS

ACTION

Ctrl+M

To memorize the current transaction

Ctrl+T

Opens the Memorized Transaction List

Miscellaneous Shortcuts

KEYS

ACTION

Ctrl+P

Print

Ctrl+R+P

If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks. When the product splash screen shows, press Ctrl+R+P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code.

Ctrl+K

QuickBooks Service Keys (Payroll)

Ctrl+Alt+Y

Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.

F2 and Ctrl+B+Q

Export to QuickBooks Online. Press F2 then Ctrl+B+Q. Select OK or close the Product Information screen.

Standard Text Editing

KEYS

ACTION

Ctrl+Z

Undo

Ctrl+X

Cut

Ctrl+C

Copy

Ctrl+V

Paste

Del

Delete a character to the right

Backspace

Delete a character to the left

Home

Go to the first character in the field

End

Go to the last character in the field

Ctrl+Right arrow ()

Move to the next word in a current text field

Ctrl+Left arrow ()

Move to the previous word in a current text field

 


Comments(0)

  1. Please Login to Add your Comments.

Add a Comment | Cancel

')